Best Receipt Scanner And Organizer 2019- Reviews And Buyer’s Guide

18 Models Considered

89 Hours of Research

7 Experts Interviewed

Are looking for the best receipt scanner and organizer? We have compiled a list of top seven of them after testing 18 top selling scanner and organizers for 89 hours and consulting 7 experts. According to our tests, Fujitsu ScanSnap iX500 is the best and Epson WorkForce ES-500W is runner up on our list.  In addition to the list, we created a comprehensive buyers guide to help you choose the best possible device for all your need and budget. If you want to know more about our testing process feel free to navigate to the section that talks about the testing process in detail.

Top Pick

Product

Editor's Pick

Runner Up

Budget Pick

Name

Fujitsu ScanSnap iX500

Epson WorkForce ES-500W

Fujitsu ScanSnap S1300i

Best For

Best Receipt Scanner For PC

Scanner With Best Organizer Software

Budget-Friendly Receipt Scanner

Pros

Quick scan. Easy to use. Scan via USB as well as wifi to PC, phone or tablet.

Store documents on cloud services like Google Drive, Dropbox. Easy to use. Epson ScanSmart Accounting Edition Software is an intuitive document management software.

Inexpensive. High resolution. Fast and easy to use.

Cons

Might seem expensive compared to other scanners.

The resolution is up to 300 dpi. Expensive.

Cannot scan wirelessly. No cloud support. No document management software.

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Editor's Pick

Product

Name

Fujitsu ScanSnap iX500

Best For

Best Receipt Scanner For PC

Pros

Quick scan. Easy to use. Scan via USB as well as wifi to PC, phone or tablet.

Cons

Might seem expensive compared to other scanners.

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Runner Up

Product

Name

Epson WorkForce ES-500W

Best For

Scanner With Best Organizer Software

Pros

Store documents on cloud services like Google Drive, Dropbox. Easy to use. Epson ScanSmart Accounting Edition Software is an intuitive document management software.

Cons

The resolution is up to 300 dpi. Expensive.

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Budget Pick

Product

Name

Fujitsu ScanSnap S1300i

Best For

Budget-Friendly Receipt Scanner

Pros

Inexpensive. High resolution. Fast and easy to use.

Cons

Cannot scan wirelessly. No cloud support. No document management software.

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Best Receipt Scanner and Organizer

1. Fujitsu ScanSnap iX500- Best Receipt Scanner For PC

Fujitsu ScanSnap iX500

• Quickly declutter your workspace - create searchable, multi-page PDFs with the click of a button
• Double-sided scanning with advanced paper feeding system - insert up to 50 sheets of paper on automatic document feed...
• Intelligent scan correction performs a quick quality check on your scans - features include auto color detection, auto...

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To organize hundreds of receipts, you require power and a high-quality scanner. After testing several different types of scanners, the Fujitsu ScanSnap iX500 is the one for which we can say it does it all. The Japanese company, Fujitsu, has years of experience in creating high-quality scanner. Just by looking at the list of things it can do, it impressed us.

During tests, the first thing we did was to identify the type of receipts it a scan together. It allows you to insert up to 50 pieces of paper at once with automatic feed. Good thing is it can scan both sides of the paper. Also, it can detect if the document is upside down. The speed we measured was around 25 double-sided pages per minute. The resolution it supports is up to 600 dpi.  In addition to receipts, it can scan and organize business card. However, to maintain the contacts from scanned cards, you require ScanSnap CardMinder. Using the software, you can not only manage the contacts but export them to Outlook and Salesforce.

Bottom Line

For the best receipt scanner for small business, it must be able to scan some receipts in no time and should be able to manage them efficiently. The Fujitsu ScanSnap iX500 does that exactly.

2. Epson WorkForce ES-500W-Scanner With Best Organizer Software

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Epson WorkForce ES-500W

• Wirelessly scan to your smartphone, tablet or computer : plus online cloud storage accounts(1); PC and Mac compatible
• Get organized in a snap : scan up to 35 ppm/70 ipm(2); Single Step Technology captures both sides in one pass
• Easily scan stacks of paper : robust 50 page Auto Document Feeder

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Epson is one of the biggest and popular brands when it comes it scanners and printers. The Epson WorkForce ES-500W came close to Fujitsu ScanSnap iX500 in our tests. In some ways, both are almost same. Some of our team members routed for Epson, but after test scores, the Fujitsu outscored it by a small margin. Even we look at the package; it seems like a scanner that has it all.

Other than being an amazing scanner it is accompanied by the reliable Epson ScanSmart Accounting Edition Software. However, it uses a TWAIN driver that allows it to use it with most of the document management software. Another thing that we loved is that you can directly export to QuickBooks either online or excel.

Bottom Line

The Epson WorkForce ES-500W has everything you want from a best receipt scanner and organizer. If you ignore the 300 dpi which is not a big deal for scanning receipts, there are not many scanners that can beat it.

3. Fujitsu ScanSnap S1300i-Budget-Friendly Receipt Scanner

Cannot afford to spend $400 or $500 on a receipt scanner? We found a budget-friendly option for your business. The Fujitsu is one of the most reliable brands, so you will rest assured that even with the low price you will get a high-performance scanner. At least in our tests, the results we saw were much far better than most of the scanners.

The only thing missing with the Fujitsu ScanSnap S1300i is that you can scan wirelessly to other devices. It supports only USB connection. To manage the contact details scanned from the business card, you require CardMinder software.

Bottom Line

If your requirement is only related to scanning all types of receipts and saving it to your computer, then you should consider getting the Fujitsu ScanSnap S1300i. This is the big reason why we thing it could be the best receipt scanner for quickbooks.

4. Doxie Go SE- Most Portable Receipt Scanner

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Doxie Go SE

• 【Go Paperless】Doxie Go SE delivers smart, simple scanning that you can take anywhere - no computer required. Doxie's...
• 【Fast, Easy Scanning】Doxie makes it easy to scan documents at your desk or on the go - simply insert your paper....
• 【Tiny + Battery Powered】Doxie is tiny - the size of a rolled up magazine - and portable with a rechargeable battery...

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Does your business requirements move constantly? Then probably you require devices that allow you to that. So we found the most portable receipt scanner that works without any computer. We amazed to see even without a computer; it worked same as the conventional scanner with the computer. Another thing that makes it portable is it uses a battery instead of AC supply. Not many scanners we tested ran on battery.

The good thing is that scanned copy is stored locally on the scanner. According to the manufacturer, it can store up to 4000 images locally. The scanned copies are searchable. You can excess all files using the Doxie app from your phone. Via the app, you can sync to the cloud services which is another good feature to have for a portable receipt scanner.

Bottom Line

If you want a compact scanner that you can carry anywhere, then Doxie Go SE is the best we have found during our tests. It could be a perfect receipt scanner for taxes.

5. Epson WorkForce DS-30- Receipt Scanner Under $100

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Epson WorkForce DS-30

• 【Go Paperless】Doxie Go SE delivers smart, simple scanning that you can take anywhere - no computer required. Doxie's...
• 【Fast, Easy Scanning】Doxie makes it easy to scan documents at your desk or on the go - simply insert your paper....
• 【Tiny + Battery Powered】Doxie is tiny - the size of a rolled up magazine - and portable with a rechargeable battery...

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It is another portable scanner that we tested, but it requires a computer and uses USB for supply. It is not 100% independent, but it is probably the most compact scanner we tested. When you hold it in your hand, it feels like you are holding a device like hair straightener. Even though it is small, it has everything that a good scanner must have.

The maximum size it can process is 8.5-inch x 14 inch. The weight is less than 1 pound hence make it highly portable and can fit into any laptop bag. The only thing that may bug you is the speed. But the good thing is you won’t be looking to scan too many receipts while on the move.

Bottom Line

If you require a scanner that fits right into your laptop bag, nothing comes closer to Epson WorkForce DS-30.

6. Brother Mobile Color Page Scanner, DS-720D- High Resolution Receipt Scanner

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Brother DS-720D

• QUICK SCANNING: The Brother DS720D Mobile Color Page Scanner delivers lightning quick scanning at up to 8 ppm, and 5 ppm...
• MULTIPLE MEDIA HANDLING: Easily scan photos, documents, receipts, business cards, ID cards, and more, up to 8.5 inches...
• COMPACT & LIGHTWEIGHT: The sleek new design measures 12inches in length and weighs less than 1 pound, making the DS 720D...

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Most of the scanners that we tested had a resolution around 300 dpi or 600 dpi, but Brother DS-720D has a resolution of 1200×1200 dpi. Especially if you are working with colored receipts, this scanner could come in handy. If you look at the scanner, it looks compact. It can be carried in a laptop bag easily. And it can scan almost any type of document or image.

One thing we loved is that you can scan even the laminated documents, it uses TWAIN and SANE which makes it compatible almost all operating systems. Since it comes with the document management system, you can easily store and share it over cloud services. The software included in the package BR-Receipts, Presto! PageManager 9, DSmobileSCAN II, and Presto! BizCard.

Bottom Line

If you are looking for the scanner that gives you high-quality image, the Brother DS-720D is a great option.

7. Brother ImageCenter ADS-2000

Brother ImageCenter ADS-2000

• Scans up to 24ppm B&W and Color
• Two sided scanning
• Resolution up to 600dpi (optical)

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Another scanner that can give you results fast. The Brother ImageCenter ADS-2000 is another scanner that has it all. It scored good numbers in our tests. As a package, it can scan almost any type of documents. It works with all types of operating systems as well as the devices.

However, with so many Brother software at your disposal, you can manage the document with ease. You can export to excel or the cloud services. You can directly export the scanned document to an email, OCR, USB flash drive, memory card, etc. It uses drivers like TWAIN, WIA, ICA, ISIS, and SANE which allows working with different kinds of document management software.

Bottom Line

If you want almost all the options in terms exporting files to different software, devices or cloud services, then Brother ImageCenter ADS-2000 fulfills all.

Buyer’s Guide- What To Consider While Buying The Scanner And Organizer?

There are so many aspects of scanner that you need to know and consider before buying one. Before buying any kind of device you have to understand, each device has its own plus point. So, you will have to identify how you want to use the device and it correlates with the plus point of the device. Let’s take the factors important for you to buy the best receipt scanner:

1. Feeder

Not all scanners have a feeder. The feeder is important if you want to scan many documents at once. Most of the scanners mentioned in the list allow maximum 50 documents at once. Feeder must support the documents of all shapes and sizes. Most of the limitation of feeder lie regarding size. So before you buy a scanner check the maximum size, it can support. It doesn’t have to be the biggest feeder, but large enough to process the documents you go through in your business.

2. Resolution

If you have to ask which is the one factor necessary for a scanner, there is none to resolution. You want your scanner to scan the document exactly it is. It must be able to scan the smallest detail and color. The good thing is that most of the scanners today have high resolution. The maximum resolution they support is 600 dpi which is more than enough for documents like receipts.

3. Speed

While organizing any documents you don’t want to spend too much waiting for the scanner to process each document. Especially, when you are dealing with 100s of receipts regularly, its too much wastage of time. Most of the best scanner can scan 25-35 documents per minute. Another feature that adds to the speed of the scanner is auto-scan. All you have to do is load the document in the feeder and allow the scanner to work its magic. If you are looking for fasting scanning Fujitsu ScanSnap iX500 and Epson WorkForce ES-500W are two of the best scanner available. Both can scan up to 25 documents per minute even the double-sided documents. The feeder capacity is also 50.

4. File Export

The major purpose of scanning any document is to organize and share. Scanned document are either in pdf or in some image format. However, you might want to show the content of data in your daily reports or another format. For that, the scanned files must be searchable and editable. Some scanners allow you to export data to excel sheet or some other format via document management software. Also, some scanner allows you to share the scanned file directly to cloud storage.

To have these features, you must look for a scanner that is compatible with document management software and have drivers like TWAIN, WIA, ICA, etc. Almost all the scanners we have mentioned in the list either come with document management software or use compatible software.

5. Connectivity

Traditionally all the scanners are connected via USB. However, an average person uses at least three types of devices. Thus, the user should be able to access the scanner using all the devices. For that scanner must support WiFi connectivity. Fortunately, there are scanners that allow you to print even from the phone like Doxie Go SE. So, if you use different devices in your business or home, look for the scanners supports Wi-Fi connectivity.

How We Conduct Tests?

We began by getting 18 popular receipt scanners to our lab. The way we chose the 18 receipt scanners we sorted out the scanners based on the number of sales and reputation among the users. We also consulted 7 experts during the selection. After product selection, we identified the parameters for the testing. We found that quality, speed, and connectivity are three key factors necessary for the best receipt scanner.

Once had the parameters, we had to design the tests. For the test, we created several samples of receipts. They were of different sizes, color, and shapes. Some were handwritten, and some computer generated. We measured the number of documents each scanner processed in a minute and also its feeder capacity. Thus we got some idea about the speed of the scanner. Next, we examined the resolution of each scanned images to learn about the quality of the image.  We used different devices to control the scanner via Wifi to learn how effective the scanner works. This way we were able to get an idea about the connectivity.

In addition to tests, we also wanted to consider the customer feedback for our reviews. Why customer feedback for us important? Well, there are some things that you cannot test in a lab. You have to use the product for months or years to get more insight into the product. That’s where for us customer feedback plays a key role. For customer feedback, we connected with several existing users of the different receipt scanners via the seller. We asked what they like and how has been their experience with a certain model.

Once we had the test results, customer feedback, and expert views, we asked our team to score each model by three parameters. After calculating the overall score, we sorted out the seven best receipt scanners. Here is the scorecard:

Final Thought

During our tests, we have made an effort to test the product in every possible way. Also, the list we created, provides all kinds of product. It is not necessary to buy the top product or the cheapest product. You have identified your need. What kind of job you want to accomplish using the scanner. According to the needs, choose the model that accomplishes your job with ease. And if you are not able to make a decision or not able to understand how one model is different from others, go through our buyer’s guide. The guide will clear your doubts.