Storing information in a physical address book and for that matter keeping a business card safe and secure is the thing of the past. Now, the new trend to store business cards digitally is any time more convenient and hassle free. A business card scanner is one of the important machine for every business or a professional environment. We took good 50 hours to get to the list of best business card scanner. Our editor’s choice is DYMO CardScan. It has all the features to make your contact management process much easier than you could ever imagine.
Our Top Choice
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Top 7 Business Card Scanner
1. DYMO CardScan – Best For Mac PC
The DYMO business card scanner is a complete contact management system that lets you scan and store business cards digitally in an organized way. Because of the ease of operation and quality features this has come out first in our list. With this device, accessing one from the thousands of contacts is a seconds work.
The other features includes its efficiency to verify and correct US addresses and ZIP + 4 codes in the already scanned business cards. Lastly, you can also drag and drop information from internet or other files to make your contact management system much simpler then it sounds.
- Works for MAC, Windows, and PCs
- Efficient to read different languages
- Can verify and correct US addresses
- Can add information of Microsoft office or other webpages
- Expensive
Bottom Line
The best in the market that can make your contact management system much easier than you can imagine with its user-friendly features.
2. Docket Port Duplex – Best For Any Desktop
Docket Port is our second best choice because of its high resolution, size, and its efficiency to scan two cards at one time. This portable device can help you store all your necessary contact information at one place.
The other unique feature is its AutoContinue function which lets you scan a lot may cards at one go but you have to go with the machine flow. Lastly, our testing suggests to clean the machine after scanning around 900 cards for the best performance.
- Can scan card, photos, and other documents
- Compact size
- Can scan two cards at a time
- Compatible with PC and all the new and old version windows operating system
- Not compatible with laptops or Mac books
Bottom Line
A professional grade quality card scanner for high volume environments like hospitals, banks, etc.
3. Pen Power World Card – Best For Microsoft Outlook
This is another highly accurate business card reader in the market. It is made for people who have lots of cards to store and refer when required. However, you can only scan business cards in this, it is meant for scanning other documents. It also has complete set of management functions like editing information, assigning categories, and adding information.
Last but not the least, we also liked the business card readers efficiency to quickly and efficiently find contact. For the same it has tools like text search and advanced search. When you click on an address it directly links to map and the contact’s website directly.
- Compatible with Windows, Laptops, Mac books, and PCs.
- Can import/export contacts
- Advanced editing and searching features
- Can read in 24 languages
- Lot of editing required as sometime it messes up the address and email links
Bottom Line
A professional business card scanner for managing the contact list. We recommend it forpersonal use.
4. Penpower WorldCard Color – Best for Budget Conscious Users
This one comes in our list because of its budget-friendly price, efficiency, and ease of use. In spite of an affordable price, the card reader has everything to help you in your contact management journey.
The other good features include its unicode design to sort out multi-lingual card in different categories for a flexible experience. You can choose from various categories to store the contact information as per your preference. On the whole, a good high resolution device to sort your contact list as per your need and requirement.
- Flexible organization
- Affordable price
- Can scan glossy card or black white cards effectively
- Can read 14 languages
- Plug and play device
- Customer support is not great
Bottom Line
A good budget-friendly product to store contact information in a preferred organized way.
5. Ambir Technology PS667 – Best For Windows PC
This is another good match of efficiency and quality. Ambir technology is another hot selling product and that is why it has come to our list. While testing what we liked is the good optical resolution of this scanner. It is around 600dpi and can well scan card of thickness up to 1.4mm pretty well. The reader is compatible with Windows operating systems but sadly not with Mac. So, if you are a windows user, it can be a good buy for you.
We recommend you to clean and maintain the device regularly for it to last long. Prefer getting it cleaned after every 500 scans because, the reader is prone to accumalate dust and thereby give you low quality scanned images.
- Decent functioning
- Can scan thick and laminated cards also
- Great for windows user
- Not compatible with Mac
Bottom Line
Regardless of the fact that it’s only compatible with Windows, its a great device to go for anyone who has a bulk contact list to manage.
6. VuPoint Magic Wand – Most Portable Option
If you are looking for a portable scanner that you can fit in your bag and take it to office, home, or any other place then look no further. For many portability and compatibility matters a lot when it comes to office electronics. This magic wand has both the things and that is why it holds a place in our list.
The other great features includes its auto feed dock feature. When in this mode, the auto feed paper/card and scan them with high speed even on the charging mode. This is something unique in this device. Lastly, you also get a *GB USB card along with it to store your data.
- Great resolution
- Can scan, photos, documents, and IDs
- Comes with a free memory card
- Compatible with all the modern devices
- Good scanning speed
- Portable
- You can’t see the quality of scans until you remove the card and view it in your laptop
Bottom Line
A great mini device to scan on the go. We recommend it for its price, high resolution, size, and the ability to scan a variety of documents.
7. CardScan Executive v8 – Best For Document Digitization
CardScan is designed for the users that are looking for an advanced contact management system. The device comes with all the features from scanning to dragging and dropping business cards and managing the entire contacts on your fingertips. We love the speed of this scanner as in a minute it can efficiently scan around good 25 cards.
The device is good to scan cards or any document that has a dimension equal to a business card. Be rest assured, the scanned quality is good. Further, it also has the efficiency to highlight a wrong field and notify you for verification.
- Compatible with windows and Mac
- Great speed
- Can import/export contact from a variety of devices
- Can detect wrong information and later verify them
- Not compatible with windows 10
Bottom Line
An automated business card reader for quick digitization. Overall, an handy device with all the standard scanning features and a reasonable price.
Buying Guide – Things To Consider
You always get a lot of variety in the market for every product especially for the electronic items and so is the case with business card scanners. It is very likely that you might feel confused to select one after seeing the innumerable models. Nevertheless, it is always about finding the product that fits your need.
We know you might not have that much time to do an extensive research for figuring and testing out your needs. So, for the same reason we have come up with a buying guide for you. This guide will take you through the prime considerations that you should look for when buying the business card scanner for your need of for your office. Here it is:
1. Scanning Efficiency
If you really want your card reader to give you the accurate information given on the paper, you need to be mindful of its efficiency. The best way to know about it by checking on it pixels and the resolution. The resolution is measured in terms of dpi. The higher the dpi the higher will be the ability of the scanner to give clear image.
The recommended value for this is 600dp, 48-bit color mode and an 8-bit grey scale mode. But this is the bench mark anything higher or little lower than this will also do a good job. The top ones in this category are: DYMO CardScan, Docket Port Duplex, and Pen Power World Card.
Further more the scanner should also be able to s can different sizes, thickness, and shapes of business card. Any unit fails to do is not fit to be reviewed as a worthy product. It is the only the good models that can scan different size and shape cards with different languages. Our list as only the products that surpasses these criteria.
2. Data Processing Feature
These products can do things beyond their scanning capabilities also owing to its user-friendly features. One of the major role of these devices apart from scanning is to manage the information given on the card and then to import/export to different programs using its software.
The scanner should be able to do small tasks like segregating the data in to different categories, editing the images, cropping, or editing the text in the images. This way the scanner can handle all the contact management issues well and give you immediate information when required.
3. Ease Of Use And Compatibility
No body wants a machine that is to difficult to use and requires to many setting adjustment to operate. The easier its operation the more convenient it is. Further, with the ever changing advancement in technology it is important for the machine to be compatible with the latest devices like Window, Mac book, PC, and chrome books. So, make sure which ever machine you choose it should be compatible with the system that you are using currently.
We recommend you to go for scanners that are compatible with both Windows and iOS. The best one in this category are DYMO CardScan, Docket Port Duplex, Ambir Technology PS667and Pen Power World Card.
4. Portability
This one is a desired feature. If you are someone who prefer carrying the device to office or other work places then portability is the thing that you should look for. Furthermore, if your desk space is less and you don’t want to overcrowd it, portable ones are good.
There are few other scanner that are not too portable but have compact size and shape to fit well in almost all office setting. The scanner that is extremely portable is VuPoint Magic Wand and CardScan Executive v8
Final Talk
One point to note is that all of them are not the same and brand name is not the way to decide which one is the best. We applied the same idea, tested each of the top products from the market in terms of their efficiency, resolution, ease of use, and other user-friendly features.
You should make sure to review and compare different scanners and then choose the one that appeals you the most. If you don’t have time for all this consider reading our buying guide and the product list before choosing any one for a worthy purchase. Be rest assured, our list is made after rigorous testing so the products mentioned here will surely suffice your need.
DYMO CardScan- Editor's Choice
Summary
The best in the market that can make your contact management system much easier than you can imagine with its user-friendly features.
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